Victoria University of Wellington Students' Association

Who is the main contact for club related queries?
Your first point of contact is the Clubs and Events Manager. Contact them on 463 5060 or email.

How much does it cost to affiliate with VUWSA?
Nothing – affiliation is free of charge.

Can our Club book a van?
Yes – affiliated clubs can access a subsidised van service.  More information can be found here.

Can non-students join our Club?
Yes – up to 30% of your members can be non Victoria University students.

Can non-students be on our Club Committee?
Yes.

Can one person be elected in more than one position?
Yes, but the President and Treasurer must be different people.

Where can I get affiliation forms and grant forms from?
You can find affiliation application forms here or visit one of offices.

When is our affiliation application forms due?
For existing clubs the deadline to re-affiliate is May 1^st. New clubs can apply to affiliate at any time during the year.

When is our grant application due?
Grant applications can be submitted to VUWSA at any time as long as it is prior to the event/activity/purchase taking place. The CEM will notify clubs when the next meting will be held to process grant applications.

Can I book a BBQ or tables for fundraising on campus?
Yes – information on how to book the BBQ and tables can be found here and here.

How can we change our constitution?
Any amendments to your constitution need to be approved at a Club General Meeting (AGM, IGM, or SGM).  Any amendments are not official until they are ratified by the VUWSA Executive.

What are the Blues Awards?
The Blues Awards are awards given to students who have excelled in their chosen sport. Recipients are decided by the VUW Blues Panel.  Students are honoured at an awards ceremony in October each year. The awards have a rich history based on the original Blues Awards from Oxford University.

Who can get an individual grant?
Yes – individual grants of up to $700 are available to students who have gained significant selection in their respective field. Forms and criteria can be found here.

What is an Incorporated Society?
Incorporation means that the Club’s property (lease of premises, money, trophies etc) will in future be held by the Society instead of by the members for the time being.  The Society will enter all contracts and be liable for debts. As an Incorporated Society your Club can benefit from applying for gaming trust funds directly and gain possible tax benefits.  The process to become Incorporated is similar to that of affiliating with VUWSA and costs $100 dollars to apply. More information can be found here.

Will our Club be penalised for not re-affiliating?
Yes – if your Club fails to re-affiliate with VUWSA within 6 months of the May 1^st deadline, it will cease to function and VUWSA will obtain your Club’s assets. These assests are held in trust by VUWSA for two years after which are absorbed by VUWSA. Upon the Club re-affiliating, VUWSA will relinquish control of these assets and give them back to the Club. VUWSA encourages Clubs to re-affiliate annually and the CEM will help students to re-establish a Club no matter how long the Club was last affiliated.