Victoria University of Wellington Students' Association

How to affiliate with VUWSA

There are several simple rules to affiliate with VUWSA. If for any reason your club cannot comply with them, contact the CDO. In special circumstances, exceptions can be made. The following documentation must be submitted along with a completed affiliation form.

• The club must have at least 20 VUWSA members. The member list must include member names, student identification number (if applicable), email address, and contact phone number
• The club must have a constitution. You can use the VUWSA model constitution, or write your own providing it does not conflict with the VUWSA constitution
• The club must submit an activities plan for the upcomming year. This document will identify what you club plans to do and approximately when it will be done
• The club must submit a budget forecast. This document will identify the clubs expected expenses as well as income for the upcomming year.
• The club must submit a copy of your most recent AGM minutes (existing clubs) or IGM minutes for new clubs
• Existing clubs only – must submit an Income Statement (profit/loss statement) to identify the exact revenue and expenses for the previous year
• Existing clubs only – must submit your most recent bank statement.

Applications are given to their respective council committees for approval. The VUWSA CDO will contact the club directly to notify of whether the application was accepted. Please contact the VUWSA CDO if you require assistance with your affiliation application.